Registrars Commitee Regulations
APPROVED by
The decision of the Registrars Committee
Of 22 March 2004 (Protocol ¹1, clause 1.1),
With amendments of 28.03.2005 (Protocol ¹6, clause 3),
of 16.08.2005 (Protocol ¹11, clause 1),
of 16.12.2008 (Protocol ¹21, clause 1),
The Coordination Center for TLD. RU
THE REGISTRARS COMMITTEE
Regulations
The Registrars Committee (hereinafter referred to as “Committee”) has been set up by decision of the Council of the Coordination Center for TLD .RU (hereinafter referred to as “Center”) on 05.03.2004 in order to ensure the registrars’ participation in preparation of organizational and technical documents required for the development of the registration system and support of domain names in TLD .RU
1. Members of the Committee
1.1. The Committee Members are organizations accredited by the Center as registrars and indicated their willingness to serve at the Committee.
Organization accredited as a registrar shall be considered a Member immediately upon receipt by the Center’s director of its membership application.
1.2. Committee’s Membership shall be suspended:
* on application in writing - immediately upon its receipt by the Center’s director;
* termination of accreditation as registrar – immediately upon termination of the contract.
1.3. Organization’s membership in the Committee shall be suspended in the event the organization has not partaken in the latest two consecutive meetings (vote by polling).
In the course of suspension of membership the organization’s vote is not considered in establishing the quorum and in results of the voting.
2. Representatives of the Committee members’
2.1. The Committee members shall designate their authorized representatives –individuals who are in possession of sufficient professional expertise in the area of the Committee’s scope of activity.
Representatives of the Committee members shall be appointed, as a rule, on a permanent basis. However, the Committee member may replace his representative at any moment, while notifying the Center’s director about that in writing.
2.2. An individual may not simultaneously represent several members of the Committee.
2.3. Member of the Committee may designate several representatives indicating who of them will have the vote power.
3. General regulations for conducting meetings.
3.1. The Committee shall hold meeting in an ad-hoc manner. Meetings may be convened by the Chairman of the Committee, Center’s director, as well on request of not less than 20% of the members of the Committee.
3.2. The meeting shall be legitimate, if representatives of the majority of the Committee’s members are partaking. The Committee’s Chairman shall preside over the meeting and in the event of his/her absence shall be substituted by chairperson elected by the participants.
3.3.The meeting agenda of shall be established by the Chairman of the Committee on the basis of proposals submitted by the Committee members , requests made by the Council, the Board, and Center’s director and shall be brought to attention of the Committee members no later than in 5 working days prior to the meeting. Draft documents subject to review and adoption shall be sent to the members of the Committee no later than in three working days prior to the meeting.
3.4. The Committee may have the powers to take decisions only on those issues which form part of the agenda.
3.5. The secretary of the meeting shall draft minutes of the meeting, the Committee Chairman and the secretary of the meeting shall sign the minutes and within three working days upon the meeting the minutes shall be sent to the Committee members . The secretary shall be designated for every meeting of the Committee and/or for an absentee ballot. The Committee Chairman may exercise the duties of the secretary of the Committee.
4. Passing decisions by the Committee.
4.1. The Committee’s decision may be considered passed in the event it has been taken by a simple majority of all attendees at the meeting, unless otherwise specified by the present Regulation.
4.2. Decision on amending the present Regulation may be considered passed in the event it has been taken by a simple majority of the Committee members.
5. Vote by polling.
5.1. Where it is deemed appropriate, the Committee’s decision may be taken by polling, including by electronic mail or by other means of telecommunication. To this effect the Chairman of the Committee (or another individual authorized by him) shall send the Committee members a draft decision subject to voting.
5.2. Within 5 working days upon the commencement of the polling the members of the Committee shall send their opinion on the draft decision. Voting may be terminated early in the event an interim outcome of the voting is such that subsequently submitted votes cannot influence the final result of the ballot.
5.3. The poll deed shall be written in the same way as minutes of regular meetings.
6. Working bodies of the Committee.
6.1. To organize its work the Committee shall elect from the representatives of the Committee members a Chairman for the term of one year,.
6.2. The Chairman’s powers may be terminated earlier at his own request or by the decision reached by the majority of the Committee members.
6.3. To prepare individual issues the Committee or the Chairman of the Committee may set up ad-hoc groups.
7. The Committee’s mailing list.
7.1. Discussion of ongoing, matters shall be conducted by electronic mail as per the mailing list of the Committee.
7.2. Participants in the Committee’s mailing list shall be representatives of the Committee members, the Center’s director and his deputies, as well as members of the Council who have indicated their willingness to participate in the mailing list.
7.3. Messages contained in the Committee’s mailing list may not be submitted to third persons without a explicitly expressed consent by the author of the message. Access to the archive of the mailing list is granted to all participants in the mailing list.
